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All rights reserved by Everest Academy
Everest Academy is a ministry of Everest Family Church in Hayden. We offer freedom along with quality resources, information, activities and support to those homeschooling in Alabama. We believe that the parent has the best interests of their children at heart. We believe that the parent is the first and only teacher that a child needs. In keeping with this philosophy, we wish to be a very hands-off cover school and allow the parent to lead and guide their children in the direction and at the pace they feel is best suited to their children. We ask only for what the law requires while offering support along with quality resources to aid families in their efforts.

Record Keeping

Hey Homeschoolers! I am working on making a resource for new homeschoolers where they ask the questions and veteran homeschoolers give the answers. My goal is to provide advice, resources, and most of all to show that there is more than one way of doing things. 

Please contact me with your answer to the following question. I have already included answers that folks sent me on Facebook. Please let me know if you do not want me to include your name in the posting. Please give as much info as possible including links, details, explanations, etc... I will add your answers to this page so that new homeschoolers will have a resource to refer back to again and again.

You can contact me at everestacademy1@gmail.com with your questions and answers.  Please put "Blog Challenge" in the subject line.  

Thanks!
Deb Spradlin
Everest Academy Administrator

Question:  Does your cover school require that you keep records of your grades, attendance, curricula, or any other kinds of records? How do you keep these records?

My Answer:  I keep minimum records for my family.  When both of my kids hit high school age, I started keeping a "transcript" for them.  Generally I would sit down every few months and just jot down whatever they had been doing.  I may/may not decide to use the information on their final transcript, but I would rather have it down in writing so that when it comes time for final transcripts, I am not trying to remember what they had done for the four years prior.  Currently I have my 14-year-old write down everyday whatever she did that day including documentaries, field trips, book work, exercising, etc.  

Everest Answer:
  • Attendance Record - No yearly reporting.  State law requires that the principal teacher (you) keep up with attendance.  Please do so.  Everest only requires that an attendance record be turned in when withdrawing from Everest Academy or graduating (or upon request).  Everest only needs to know days of unexcused absences from learning. We require 160 days of learning out of 365 possible days. That being said, there should not be any unexcused absences. You keep up with your attendance and only turn it in when you need a transcript generated (at graduation or if transferring). You may keep up with attendance however you see fit. For your convenience, here are two options: Excel Grades & Attendance  and Attendance Form.
  • Grading - No yearly reporting.  Everest only requires that a grading report be turned in when withdrawing from Everest Academy or graduating.  How you keep up with grades is a personal choice. Everest only needs grades when you need an official transcript generated. Excel Grades & AttendanceHomeschool Tracker, and Homeschool Skedtrack.  *Please note:  We do not have an account with these websites.  Please sign up as an individual family.  
Answers:

Well, since we belong to an awesome cover school (Everest) the only requirement is 160 days of learning per 365 days. So, barring some ongoing national disaster on our front lawn we should not have to keep up with much paperwork for the cover. However, I am a bit OCD so I keep records for my own sanity. Each 7th week I prepare an outline for the next 6 weeks. I have a form for each week with what we plan to accomplish each day. Then each day I have a spreadsheet from 7am until 7pm. When we finish a subject for the day, I mark it off on the weekly calendar and write on the daily what we did and for how long. These go in a 3 ring binder. Each 6 weeks I file everything for that 6 weeks in a manila envelope or two. As we finish workbooks I also have an envelope for them. My daughter and I need a schedule and lists or we would get nothing accomplished. If we tried to be unschoolers we would end up being couch potatoes. As for curriculum, I go to the school supply and look through books, workbooks, games, etc. and just pick what I think we need. Also, we use the internet (mostly Enchanted Learning). This has only been our first year but so far this has worked for us.


Our cover school (Hope) requires report cards and attendance records quarterly. We, too, need structure to get things done or we will go off on a tangent and return only to find the year completed and no math done. (Flylady would call me a SHE, sidetracked home executive)


The most laid-back Mom I knew, when I questioned her, had a secret--she planned ahead. So, we plan the days we will school and the holidays we plan to take before the year starts. We plan the curricula we will use for each class, lay out how we plan to finish the curricula over the year, per quarter and then per week.( Another inspiring lady told me to start with the big picture, then keep breaking it down into smaller and smaller bites)


We never follow it exactly, but we start with a plan so that when we graduate from high school, we've covered all the bases for college entry.


Well now "the unschooler" will weigh in... :-) No records, no grades, no attendance chart... I have a really cool administrator :-) who requires nothing more than the law requires... which is to send in a letter of intent to the local school board, once - unless you move to a new district.


I do keep an informal journal and jot down what we do, where we go, etc. I also note the weather - strange, I know. ?? :-)..... I keep up with "days schooled" only in case we are questioned. To us, every day is a school day because there is ALWAYS the opportunity to learn something!! Sometimes I do this daily, sometimes weekly... just depends. I learned a long time ago that for US, pre-planning and over-organizing took the fun and spontaneity out of our lives, and true learning did not seem to take place as easily. Obviously you must pre-plan for some things, but most days we just do what we need to/want to do, no plan, no schedule (I don't like that word - bad word, bad!! :-)


You always crack me up. From our posts we almost sound like polar opposites. But we both get a lot accomplished. If anyone questions the way to do things the "right" way - the two of us are great examples of how it doesn't matter how you do it - as long as your children are happy and learning - you are doing it the right way.  And we get along great with each other too, imagine that :0


Wouldn't the world be boring if we were all just alike?? I have no desire to be a Sheeple, and I love it when someone is trying something in a way that is all their very own. I learn so much from everyone else's point of view! You all amaze and inspire me...........


Our cover school (Everest) only requires what the law requires and asks that I please don't send copies of records to them, records take up a lot of room..LOL But, I do keep track of everything that we do and the days they are done on at Engrade.com . I print out a 9/10 week report to just have on hand if ever questioned what we have done or covered, just for my peace of mind mainly and so the kids can see just how much they have actually done.


Our cover school only requires we keep attendance and we do not send it in. We have school 365 days a year. They are always learning something. Of course, there's the usual math, science, history, vocabulary, writing, etc. But there's also working with dad on fixing a push-mower or helping mom in the garden. And, of course, we can't forget the always popular, laying in a hammock reading a Bassmaster Magazine (and falling asleep) reading class. We don't keep grades exactly. Jake and I know when he understands a math problem or whatever and then we move on. If he's having problems we work on it until he's not. We don't particularly like our school super-structured. If science has gotten interesting and an experiment is taking longer than we thought -- who cares. Let's keep on doing science. I love homeschooling.